University Secretary
Gwenan has strategic oversight of all aspects of the governance of the University including Council, Senate, Court, Executive Board and all Council Sub-Committees. In addition, she leads the Executive Board Office, the provision of legal services, contracts and information compliance, safeguarding and Prevent, student conduct and complaints, Honorary Degrees, research governance, ethics, ordinances, regulations and policies.
Legal Services, Compliance and Contracts
Sarah is the first point of contact for all staff requiring legal advice. She is responsible for providing legal advice to the University and its subsidiaries, advising on a wide range of matters spanning the whole range of University activities.
Sarah works closely with other Professional Services, particularly the Integrated Research and Impact Support Service, to e.g ensure appropriate contractual cover for the University’s activities.
In addition, Sarah is the University’s Data Protection Officer and manages the information compliance process.
Lynette provides support for Governance Services with all aspects of compliance activities. In particular, Lynette manages the University’s response to information legislation requests (including Freedom of Information (FOI), Environmental Information Regulations (EIR) and data protection requests (SAR)) to ensure they are dealt with efficiently and effectively in line with legislation and best practice guidelines. As part of this role, she also assists the Legal and Compliance Manager with Data Protection breaches.
Lynette oversees the management and retention of appropriate business records on a daily basis, liaising with University staff to produce appropriate retention policies. She provides advice and guidance to all members of staff on all aspects of records management, from creation through to disposal, ensuring core records management sensibilities are incorporated into day-to-day activity whilst preserving the corporate memory and heritage of the University.
Lynette also manages the operation of the Record Centre service for core University records so that staff can find the information they need quickly and easily, and the department knows what information it has and where it is, only keeps the information it needs, and stores its information efficiently and securely.
Lynette works part-time for the Office and is available on Mondays and Tuesdays, and Wednesday mornings. She is also Senior Archivist of the University.
Sinead offers support to researchers and other university staff requiring a wide range of contractual agreements, which can include Collaboration Agreements, Confidentiality Agreements, Material Transfer Agreements, Data Sharing Agreements, Studentship Agreements, and other agreements relating to the commercialisation, research, and innovation activities of the University. Sinead can assist with drafting, reviewing, negotiating, as well as the final execution process. Sinead liaises routinely with the University’s IRIS team, as well as the academics, to ensure that each contractual agreement correctly reflects the cost of the project, as well as advising on the benefit and risk to the University.
Sinead is currently a member of CILEX at ACILEX (Paralegal) level.